The checkbox should be selected.įor moving the checkbox, use the arrow keys on the keyboard OR as Move icon appears while you hover over the checkbox, use the mouse for moving checkbox anywhere. For modifying the caption/visible text of the checkbox, right click in the checkbox and press the Edit Text option as shown below: The default text is not something that you want in your Excel table. If you have large Excel sheet with plenty of data and you require using checkboxes then creating a checkbox one by one can be a tedious task. You may also copy the checkbox across a range of cells by simply using the mouse. For that, select the cell that contains a checkbox. Move the mouse pointer towards the right bottom of that cell until solid line + sign appears. Now, drag the fill handle to the range of cells where you want to copy that checkbox. You can see, we displayed checkboxes for showing the status of a product whether it is “In stock” or not. The ticked state means the specific product is in stock. To access that, select the checkbox by right-clicking on it and press “Format Control”: You may change the look of the checkbox by using “Format Control” option. The “Format Control” dialog should appear that enables you customizing the fill color, Line style (color, Style, Dashed, Arrows under the “Colors and Lines” tabs). Similarly, you may press the size tab for changing height, width, and scale of a checkbox. You may play with other tabs for making a checkbox as per the need and liking.Īs mentioned earlier, the Excel checkboxes work in TRUE/FALSE states. If a checkbox is ticked, it is taken as TRUE while for the unchecked state it is FALSE. The TRUE/FALSE values of the checkbox in ticked and un-ticked states can be visible if you link a cell to a checkbox. This can really be useful for making checkboxes more interactive. I will show one such example after this section, first have a look how TRUE/FALSE states can be reflected in cells. You can see, a few cells are displaying TRUE that are checked and others FALSE text that is unchecked.
This can be done easily by following these steps. Right-click the checkbox for which you want to display TRUE/FALSE and select the “Format Control” option. You can see the Cell link text box as shown by the red arrow below: Select the Control tab in Format Control dialog box. That means the ticked/un-ticked state values (TRUE/FALSE) will display in the same cell where I created the checkbox. You may enter any other cell as per your requirement and press OK. Using the TRUE/FALSE value for more practical example Now tick/untick the checkbox and see the updated value in the linked cell. This TRUE/VALUE in the cell can be very useful. Otherwise go to “File > Options > Customize Ribbon” menu.For example, in our example table, we have a Status column that tells whether a product is In Stock or Out of Stock.įor the demo, I have created another column containing checkboxes. You can also click the small gear settings button at the right corner of the ribbon and go to customize ribbon option. Right click on the menu bar at the top of your screen in Excel and click on ‘Customize the Ribbon…’ option. In our case, we are going to activate developer tab for adding checkboxes and radio buttons in Excel sheet. Generally you can add all form control elements like button, scroll bar, combo box, list box, etc. The developer tab allows to add more options to your spreadsheet in Microsoft Excel. Now for adding checkboxes and radio button or option button in Microsoft Excel, you need to have developer tab activated in the menu bar ribbon. Customizing checkbox and radio buttons in Excel.Adding radio buttons or option buttons in Excel.How to Add Checkbox and Radio Button in Excel? Like in a test of multiple choice questions you are selecting an option in the given four options. Radio buttons are used to select only one option by the user. A user can toggle on or off these checkboxes and each checkbox does its work individually. Checkboxes are basically used to select more than one option at a time. They are widely used to select and deselect an option inside your spreadsheet in Microsoft Excel. Checkbox and radio buttons are very interactive tools in Microsoft Excel.
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